Digital Accounting systems are more important than ever

Embracing the advantages of digital accounting will be business critical in the coming years

Digital accounting systems have become increasingly important for companies in recent years, and the COVID-19 pandemic further highlighted their benefits. These systems offer a wide range of advantages over traditional paper-based accounting methods including increased efficiency, improved accuracy, better security, greater flexibility, as well as better collaboration. As the world is moving towards a sustainable future where companies must set and achieve Net-Zero emissions goals, digital accounting systems play a significant role in measuring, reporting and achieving these goals.

We explore below a more detailed look at why companies should consider moving to digital accounting systems, with specific examples of how they helped businesses during the last few years and the importance in achieving Net-Zero emissions. 

Increased Efficiency: Digital accounting systems automate many of the tedious, time-consuming tasks associated with paper-based systems. This can save companies a significant amount of time and resources, allowing them to focus on more important tasks. For example, during the pandemic, many businesses had to quickly adapt to remote working, and digital accounting systems allowed them to continue their financial operations without interruption. Automated tasks such as bookkeeping, invoicing, and reconciling bank statements can be done faster, more accurately and with less human intervention than manual methods.

With digital accounting systems, companies can also automate their carbon accounting and reporting, enabling them to easily track, measure and report their emissions in a consistent and accurate way, which is crucial for achieving Net-Zero goals. 

Improved Accuracy: Digital accounting systems can help to reduce errors and increase accuracy by automatically checking for errors and inconsistencies in data. This can help to prevent costly mistakes and improve the overall accuracy of financial reports. During the past few years, the increased uncertainty and volatility in the economy has made accurate financial reporting more important than ever.

Digital accounting systems also provide real-time data access, so decision-makers can have a clear and updated view of their financials, enabling them to make more informed decisions. With digital accounting systems, companies can also ensure accurate tracking and reporting of their emissions, which is important for achieving Net-Zero goals. 

Better Security: Digital accounting systems offer a much higher level of security than paper-based systems. They use advanced encryption techniques to protect sensitive financial data, and they can also be configured to automatically back up data, so that it is never lost in the event of a disaster. With more employers offering home working to their employees, digital accounting systems provide an added layer of security for companies’ financial data. This is particularly important for companies that handle sensitive financial information and need to comply with data protection regulations.

Digital accounting systems also provide a more secure way for companies to store and share their carbon accounting and reporting data, which is vital for achieving Net-Zero goals. 

Greater Flexibility: Digital accounting systems are highly flexible, allowing companies to easily customize them to meet their specific needs. They can also be accessed from anywhere, allowing companies to work remotely or on the go. With many businesses adapting their working arrangements to offer hybrid working conditions, digital accounting systems have allowed them to continue operations remotely, enabling them to keep their business running even in the face of unexpected challenges.

The use of digital accounting systems is even more suitable for those organisations who offer hybrid working to their staff, enabling them to work remotely with full access to the accounting systems. This flexibility also enables companies to adapt and adjust their carbon accounting and reporting as they work towards achieving their Net-Zero goals. 

Better Collaboration: Digital accounting systems make it easy for multiple people to work on the same financial reports at the same time, increasing collaboration and reducing the risk of errors. This allows for more efficient and accurate financial reporting, budgeting, and forecasting, enabling teams to work together even when they are physically apart.

With digital accounting systems, companies can also collaborate and share their carbon accounting and reporting data across different departments and stakeholders, which is crucial for achieving Net-Zero goals. This can facilitate better decision-making and make it easier for companies to identify and implement emission reduction strategies. 

 

To conclude, companies that switch to digital accounting systems will experience increased efficiency, improved accuracy, better security, greater flexibility, and better collaboration. These benefits have proved to have been particularly valuable during the COVID-19 pandemic, as businesses had to adapt to remote work and an uncertain economy. The pandemic has shown a glimpse of how digital accounting systems can be of real benefit to organisations and this has certainly been a key driver towards digitisation for many organisations. However, this isn’t the only reason why digital systems are becoming more popular. As the world is moving towards a sustainable future with Net-Zero emissions goals, digital accounting systems play a significant role in measuring, reporting, and achieving these goals.

By adopting digital accounting systems, companies can continue their financial operations seamlessly, make more informed business decisions, and stay competitive in today’s digital landscape while also being able to effectively track, measure and report their emissions, which is key for achieving Net-Zero goals. 

 

If you would like to explore the options available to you, contact our Digital team and we can provide you with more information and how to get started. 

Michael Reid

Position: Senior Audit Manager
Email: michael.reid@alexandersloan.co.uk
Phone: 0141 204 8989

I joined Alexander Sloan in 2017 having qualified as an accountant at another mid-tier firm.  I became Audit Manager in 2020 and Senior Audit Manager in 2024, overseeing a number of audit clients in the Housing Association, Credit Union and Charity sector as well as being responsible for a selection of commercial audit clients.

I see my role as a project manager, responsible for bringing people and the audit process together, meeting deadlines and delivering on time to our clients.

I am responsible for mentoring our junior staff and assisting them in their own development.

David Jeffcoat

Position: Partner
Email: david.jeffcoat@alexandersloan.co.uk
Phone: 0131 228 7979

I am based out of the Edinburgh office and, whether it’s charities requiring independent examinations, or housing associations looking for an external audit, to assisting small companies with annual accounts or business support such as management accounts and payroll,  I work with a range of clients, supporting their different requirements.

I joined Alexander Sloan as a trainee back in 2003 and became Partner in 2017, so for a number of my clients I’ve been involved at every level and have worked with them for more than 15 years.

I am on the firm’s Charities Technical and Training subcommittee.   Since July 2021, I am also responsible for overseeing Alexander Sloan’s staffing and recruitment needs.

Allison Devine

Position: Senior Partner
Email: allison.devine@alexandersloan.co.uk
Phone: 0141 204 8989

I have a particular expertise in the Healthcare sector as well as having a strong client base in the not-for-profit sector, working with charities, housing associations and credit unions.

As part of Alexander Sloan’s ‘Virtual FD’ services,  I have worked with a number of owner-managed businesses and charities in recent years, assisting them in providing our ‘Virtual FD’ service,  developing and implementing improvements in their financial reporting systems and governance.

I am a member of the Charities Technical and Training subcommittee and carry out training for trustees seeking to understand the finances of their charities.

Steven Cunningham

Position: Partner
Email: steven.cunningham@alexandersloan.co.uk
Phone: 0141 204 8989

I head up Alexander Sloan’s team covering services to Banking and Finance, and Credit Union clients.  Over the years, I have amassed a wealth of experience in these sectors and regularly provide training, compliance and consultancy services to my clients many of which include some of the firm’s larger commercial clients and Housing Associations (RSLs).

Within Alexander Sloan, I am responsible for Quality Control.

I have previously been a member of the Institute of Chartered Accountants of Scotland’s (ICAS) Accounting Standards Committee and currently sit on ICAS’s Investigation Committee.

Kevin Booth

Position: Partner
Email: kevin.booth@alexandersloan.co.uk
Phone: 0141 204 8989

I joined Alexander Sloan in 2013 having been a partner in another mid-tier firm for five years.  My client base is diverse and they operate all over the UK.  My extensive experience allows me to provide business coaching services to my clients and assist them in the strategic planning and development of their business.

I believe it’s important to maintain close contact with my clients throughout the year to ensure my understanding of their issues is continually updated.

I sit on the ACCA Scotland Committee.